سكرتير/ Secretary

• Performs his/her duties and tasks as per Hospital Policy and Agreement on Professional Code of Conduct.

• Actively participates in all quality and performance improvement activities within the department/service and within the hospital as per Quality Improvement and Patient Safety Plan.

• Actively participates in all the education requirement and activities as per the Hospital Education Program.

• Performs other applicable tasks and duties assigned within the scope of practice and employment contract.

• In both English and Arabic language, responsible in varied clerical and secretarial duties independently for department staff, relieving them of routine administrative detail.

• Take and transcribe dictation of letters, memos, notices, meetings, etc.  Type correspondence, reports, forms, memoranda

• Arrange meetings with hospital committees and appointment schedules of the Department Head.

• Operate a variety of office equipment such as computer, copier and related software. In particular Intramail, MS Office and Graphical Software.

• Participate in the regular/departmental meetings and daily presentation activities within the department for staff advancement.

• Schedule meetings, appointments, conferences and travel, using discretion to conserve the Director's time.  Maintain calendar of events. 

• Act as secretary for various meetings and committees, as required.

• Drafts and prepares English or Arabic technical documentations for executive

• Summaries, committees

• Papers).

• Receive and resolve complaints/concerns and refer them to the appropriate personnel for resolution.

• Maintain records and filing systems including confidential and sensitive information.

• Handle all routine administrative matters and inquiries from Department, leave travel, and other requests, etc.).

• Bilingual (Arabic and English).
• Comprehension and efficiency in written and spoken English language.
• Knowledge of internet/email preferred.
• Knowledge of time management, and telephone etiquette.

Diploma in Secretarial /Office Management / Business Administration